Office Administrator

Send resume to vicky@aspen-search.us to apply. Direct hire role with competitive salary, benefits and PTO!

Hours:  Monday – Friday 8am-5pm (100% in office)

POSITION SUMMARY:  This role will be responsible for performing a variety of administrative and clerical tasks.  Will provide support to customers, sales managers and employees, proactively assisting in daily office needs and managing general administrative activities.

ESSENTIAL DUTIES AND RESONSIBILITIES:

• Perform general office duties including maintaining office calendars, coordinating travel arrangements, faxing, filing, copying, routine maintenance of office printers, general computer assistance, resolution of landlord/building issues, etc.
• Receiving visitors to the office.
• Answering and screening incoming calls.
• Receiving and sorting daily mail.
• Managing phone system and office equipment.
• Managing inventory of office supplies.
• Organize and manage employee and customer events as needed (meetings, trade shows, company outings, sporting events, etc.)
• Prepare documents, reports, spreadsheets and presentations in Excel, Word, PowerPoint and other similar formats.
• Provide clerical assistance to sales team, providing support as necessary (including participation in conference calls, meetings and document review as requested)
• Prepare and maintain Excel spreadsheets and logs for customer data
• Assist with maintaining customer data in CRM tool
• Maintain both electronic and paper files, including office procedures
• Perform additional responsibilities, as assigned.

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Knowledge of Microsoft Office 365 (Teams, Excel, PowerPoint and Word) and ability to adapt to other software packages.
• Time management skills and ability to multi-task and prioritize work
• Excellent communication skills and ability to interface with principals, vendors, customers and visitors.
• Excellent organizational skills including ability to handle multi-functional tasks and prioritize situations following through to completion.
• Excellent attention to detail and accuracy.

EDUCATION AND/OR EXPERIENCE:

• High school diploma or GED required.  College coursework preferred.
• Minimum 1 year clerical or sales support experience.