Administrative Assistant

Direct Hire with benefits! Please send resumes to vicky@aspen-search.us

• Pay:  $20-$23/hour (DOE)
• Location:  Lake Orion, MI
• Hours:  Monday – Friday 8am-4pm

Overview:  Our client is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting the  office operations and ensuring smooth day-to-day functioning. This is a full-time/direct position with competitive pay and opportunities for growth.

Responsibilities:

• Answer phone calls, take messages, and respond to inquiries in a professional manner
• Assist with office tasks such as ordering supplies, maintaining inventory, and organizing files
• Assist with project coordination by tracking deadlines, preparing documents, and conducting research
• Proofread documents for accuracy and completeness
• Support the team with various administrative tasks as needed
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent interpersonal skills and ability to work well in a team environment
• Proactive problem-solving abilities and attention to detail
• Familiarity with office management procedures and basic accounting principles
• Ability to handle confidential information with discretion
• Send onboarding e-mail to new store partners and make sure all necessary information is completed before the first order is sent.
• Assist in generating PO’s for every sales invoice confirming pricing is correct.
• Assist with ordering necessary supplies as needed.
• Posting all credit card transactions and scanning in corresponding receipts.
• Assist with collection of receivables. Sending e-mails to accounting contacts as needed.
• Submit bi-weekly mileage reimbursements for brand ambassadors.
• Monthly/ quarterly inventory reconciliation of merchandise and supplies using fishbowl software.
• Posting basic accounting transactions in QuickBooks online.
• Daily bank reconciliation.
• Assist in creating welcome boxes for new stores and gathering items for vendor day bins as needed.
• Assist other department heads as necessary with clerical tasks.
• Packaging and shipping merchandise orders from WIX website.

Experience:

• 2+ years’ experience in Administrative support role
• Understanding of Basic Accounting functions
• Proficient in using Google Suite (Docs, Sheets, Slides)
• Proficient in Microsoft office with focus on Excel
• Proficient QuickBooks