Purchasing Administrative Assistant

Our client is a leading automotive supplier that is growing and looking to add to their team!

For consideration please send resume to:  vicky@aspen-search.us

Contract to Hire

Hours: Monday – Friday 8am-5pm

Location:  Northville  – Hybrid – 3 days in office/2 days from home (after training)

Position Responsibilities

• Data entry of Purchase orders, new vendor set up, vendor maintenance, etc. Resolve issue as needed.
• Follow up with vendors for missing data, pricing, or shipping information as needed.
• Support vendor data collection and management as needed including follow up of missing or expired documents, new required information, vendor contact information, etc.
• Follow procedures and rules for PO order entry and supplier data master control, document errors and undocumented procedures to standardize work methods across companies.
• Misc. administrative tasks, including purchase variance reporting data management.
• Data entry for various customer, supplier, Japan or plant reports.
• Prepare reports and presentations as necessary.
• Review, summarize and analyze various data as requested for presentations or other purposes.
• Responsible for filing / document control for documents in related job function.
• Work with related group members as appropriate to achieve desired results.
• Support business activities to improve team and system performance as appropriate.
• Report major, weekly and monthly activities to the Management.
• Operate with “cross-functional” approach and accordingly accept / assume new responsibilities as dictated by business environment.
• Communicate necessary data and develop summary and status documents / materials.
• Support/maintain/improve group morale and motivation.
• Misc. administrative assignments as needed.

Essential Skills and Experience

• Strong Excel & Microsoft office knowledge
• Proficiency with business application software and purchasing systems.

Beneficial Skills and Experience

• Experience in automotive industry with understanding of standard job functions and requirements within the industry.
• Experience in multi-cultural environment, preferably Japanese-based.
• Fluency in English with additional language skill in Japanese, Chinese, German, and/or Spanish a plus.

Education/Training/Certifications

High school diploma or equivalent minimum, additional education preferred.